Deputy Controller
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana Department of Correction (DOC):
We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity, and professionalism
Role Overview:
As the Deputy Controller, you will be responsible for leading the fiscal areas of accounts payable, travel, and grant expert. You will train all fiscal staff on proper setup/analysis, etc., as well as tracking. You will also have the additional responsibility of the setup and analysis of all department capital and preventative maintenance projects. You will assist the CFO & controller with biannual budgets and department forecasts, and analysis. It is preferred for applicants to have a DPAP certification or be willing to be DPAP certified within six months.
Salary Statement:
The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Oversee the accounting management of federal and state accounts.
- Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
- Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
- Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
- Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
- Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
- Develop policies and procedures for general accounting and bookkeeping functions.
- Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
- Certify the accuracy of the agency’s financial records and accounts.
- Control the flow of appropriated funds for all accounts within the agency.
- Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
- Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
- Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
- Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
- Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.
- Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
This person must have the following requirements to be considered for employment:
- Bachelor’s Degree in Business, Finance, Accounting, Economics or related field.
- Six (6) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity.
- Extensive PeopleSoft financial skills required.
- Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
- Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
- Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
- Ability to accurately review, track and analyze financial data.
- Ability to understand and write reports, data collection and reporting procedures.
- Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
