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Procurement Analyst

Date Posted:  Jan 15, 2022
Requisition ID:  282025
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana 

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day. 

  

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role. 

 

About the Indiana Department of Administration (IDOA):

 

IDOA centrally manages activities relating to state purchasing, the vehicle fleet, state travel, real estate leases, property disposition, and the Government Center Campus, among others. In addition to agency support, the department provides assistance to minority, women, and veteran business enterprises interested in state contracting opportunities. Through its activities, IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.

 

Salary:

 

The salary for this position traditionally starts at $35,828 per year.

About the Job:

The Procurment Analyst is a member of the Procurement Team that supports, and has oversight for, all Executive Branch Agencies purchasing, sourcing of commodities, and professional services. Procurement also provides support for travel, credit card purchases, PO review/approval and technical support of the PeopleSoft modules responsible for same. Finally, Procurement negotiates and manages all state-wide contracts that benefit multiple state entities.   

A Day in the Life:

The essential duties of this position are as follows:

  • Perform industry-specific research as it relates to credit card services to gain understanding and knowledge of best practices, metrics, and service level agreements to use to influence program improvements
  • Understand and apply the State's regulations, rules, and policies that govern the credit card program which includes, but not limited to, Procurement policy, Travel policy, the Accounting and Financial Regulatory Reporting Manual, and Financial Management Circulars. 
  • Provide regular support to the credit card program to review requests, resolve payment issues, and correct account errors.  Situations often require critical thinking and attention to detail. (May include afterhours support.
  • Interacts and collaborates frequently with other State Agencies, including Auditor of State and Office of Technology, to assist in resolution of issues. 
  • Review new credit card applications for accuracy and completeness. Submit approved applications to the bank for processing. Process new cards and coordinate delivery with Agencies.
  • Assist with auditing of credit card settings, transactions, and delinquencies.  Provide compliance plan guidance or notice to agencies based on findings.
  • Complete regular updates of credit card data in PeopleSoft.
  • Assist with updating program materials, including, but not limited to, State forms, application spreadsheet, supplemental website, and trainings. 

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • A bachelor’s degree, or work experience in vendor/contract management and/or supplier performance, is preferred.
  • Exposure in, and/or knowledge of, the principles of contract management and negotiation is preferred.
  • Knowledge of, and/or ability to perform, client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
  • Excellent interpersonal, oral, and written communication skills, and ability to prepare and deliver presentations.
  • Experience with, and/or knowledge of, PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is helpful.
  • Ability to learn and apply knowledge/expertise of contract management principles to various commodities and services.
  • Proficient in Microsoft Office (particularly in Excel, Word and PowerPoint).
  • Ability to adapt to changing priorities.
  • Any type of procurement experience is preferred. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

 

Benefits of Employment with the State of Indiana:

 

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 

 

Equal Employment Opportunity:

 

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis