Controller
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Education (DOE):
The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:
- Delivering quality, purposeful educational opportunities for each student
- Elevating and supporting Indiana’s educators
- Increasing partnerships and delivering aligned, effective, and efficient support
Role Overview:
The incumbent is responsible for total fiscal management of an assigned customer group/service line. This includes the planning, development, organization and administration of all budgeting and accounting responsibilities within the group for the IDOE Finance central office. The incumbent independently controls unit workflow and processes and is responsible for the attainment of the assigned customer group objectives in conformity with the agency's Mission and Vision, as well as the Mission, Vision, and objectives of the Finance Division of working efficiently, accurately and with anticipation of pending financial issues. Incumbent provides intensive training to personnel to empower independent action and decision-making. The incumbent advises the Appointing Authority, CFO, Deputy CFOs and other managers on all matters about agency fiscal management and accounting, including the development of overall agency fiscal policy and programs. General objectives and boundaries are planned with the CFO and Deputy CFOs. The incumbent will assist the CFO and Deputy CFOs to scrutinize and effectively resolve non-routine decisions and problems having an impact on existing policy or program.
Salary Statement:
The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Maintain the accounting management of federal and state accounts.
- Assist in the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
- Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors, and Program Managers on the status of all assigned accounts.
- Advise and or assist Managers and Directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
- Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
- Monitor the agency’s procurement activities, including everything from major expenditures to office supplies.
- Research difficult accounting issues using resources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
- Ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:
- Extensive PeopleSoft financial skills required.
- Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
- Thorough knowledge of and ability to interpret and apply the theories, principles, laws, and techniques regarding state and federal governmental accounting, budgeting, and auditing.
- Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines
- Ability to accurately review, track, and analyze financial data.
- Ability to understand and write reports, collect data, and follow reporting procedures.
- Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records, and financial reports.
A degree is not required. However, at least 5+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and three (3) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
