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Controller

Date Posted:  Oct 13, 2021
Requisition ID:  272321
Location: 

Indianapolis, IN, US, 46202

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

 

About the Indiana Horse Racing Commission (IHRC):

It is the mission of the Indiana Horse Racing Commission to oversee pari-mutuel horse racing in Indiana and to protect the integrity of the sport through active and diligent regulation.

 

Salary:

The salary for this position may be commensurate with education and/or experience.

About the Job:

The position is responsible for assisting the Chief Financial Officer with the management and supervision of all work, accounts and monies associated with fiscal operations for the Indiana Horse Racing Commission.  The Controller is responsible for the accurate maintenance of all the agency accounts, ledgers, and books; agency payroll; the allocation of division costs, and the preparation of third-party billings. Also coordinates agency procurement activities. Additionally, the individual will provide oversight and backup for accounts payables and reports of collections.    

A Day in the Life:

The essential functions of this role are as follows: 

 

  • Entry of information into ENCOMPASS.  Reconcilement of ENCOMPASS and correction of errors.  Development and submission of revenue reports;
  • Oversee the review and correction of the fixed asset inventory records and inventory tagging.  Reconcile Encompass records;
  • Post, reconcile, analyze and interpret revenue and accounting records and prepare financial reports for different program needs. Develop and maintain other record systems as needed;
  • Assist the Chief Financial Officer in the of development fiscal policies related to purchasing administration, inventory control and general accounting as well as the preparation of the IHRC's budget;
  • Prepare monthly and bi-monthly journal entries as well as the oversight of daily report of collections;
  • Coordinate procurement processes throughout the agency;
  • Calculate and prepare billing for permit holder reimbursements;
  • Responsible for the record retention of financial records;
  • Supervise or perform the auditing and verification of the distribution of each pari-mutuel pool to the public, state, permit holder, horsemen and breeder development funds;
  • Assist in the preparation of breed development fiscal reports and the agency annual report;
  • Back up the preparation and processing of agency payroll;
  • Oversee the management of assets at all agency locations;
  • Perform other work as assigned.

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role. 

What You'll Need for Success:

  • Bachelor’s Degree with three years of work experience required, with four years of related work experience substituting for a degree;
  • Experience in government accounting is required;
  • Proven ability to take initiative and work independently, consulting with appropriate parties as needed;
  • Must be licensed by the Commission as well as fingerprinted and must be able to pass a limited criminal history check;
  • Broad, extensive knowledge of theories, principles, and practices of governmental accounting, budgeting, auditing, and problem-solving along with knowledge of fund accounting and agency organization and function;
  • An understanding of fund accounting, data processing, and how to reconcile discrepancies.
  • Be a self-starter, meet deadlines, work on their own with little or no supervision and solve different problems.
  • Experience with state accounting and reporting procedures, State Personnel rules and policies, and the processing of state forms, particularly with respect to the State Budget Agency, Department of Administration, and State Personnel is desired;
  • Prepare and interpret complex financial statements and reports as well as reconcile problems and discrepancies between accounts;
  • Hold or obtain Delegation of Purchasing Authority certification from the Indiana Department of Administration (IDOA);
  • Serve as a subject matter expert for agency staff on state procurement law, policies and procedures;
  • Extensive knowledge of appropriate ENCOMPASS modules;
  • Experience in bank statement reconciliation a must as is the ability to handle, account for, and secure cash;
  • Must possess the ability to anticipate problems and take corrective action;
  • Possess strong organizational skills and be able to communicate well with others.
  • Become knowledgeable in horse racing licensing, pari-mutuel accounting and Commission rules and statutes.  Must account for, control and secure Commission financial records along with maintaining security and confidentiality;
  • Be able to work professionally with other Commission staff, association employees, other state agencies, officials, licensees, the public and others. 

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis