Controller - Fiscal Operations
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana Department of Correction (DOC):
We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity, and professionalism.
Role Overview:
The Controller for the Indiana Department of Correction will act as the financial operational expert, responsible for analyzing DOC spending and ensuring compliance with established procedures. This role involves managing procurement processes in adherence to state and local regulations, as well as submitting accurate journal entries per accounting standards. The Controller will also research and interpret relevant codes to ensure proper resource allocation and will utilize Microsoft Excel to create complex financial spreadsheets, diagrams, and graphs. The position is located in DOC's central office in Indianapolis, IN with occasional monthly travel to correctional facilities as required.
Salary Statement:
The salary for this position traditionally starts at $75,010.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential elements of the job duties:
- Oversee the accounting management of federal and state accounts.
- Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible for leading the hiring, training, and performance evaluation process for your team/unit.
- Prepare and or coordinate the preparation of the agency's biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
- Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors, and Program Managers on the status of all assigned accounts.
- Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year-end close-out reports for all federal programs.
- Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
- Develop policies and procedures for general accounting and bookkeeping functions.
- Ensure the agency's financial management system reconciles with the Auditor's records on a monthly basis.
- Certify the accuracy of the agency's financial records and accounts.
- Control the flow of appropriated funds for all accounts within the agency.
- Manage and direct the agency's procurement activities, including everything from major expenditures to office supplies.
- Monitor cash management procedures and ensure federal funds are drawn down as necessary and prepare or review corresponding reports of collection.
- Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
- Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensure adequate supporting documentation is provided.
- Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within speci
c 
me frames.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:
- Bachelor's Degree in Business, Finance, Accounting, Economics or related field is preferred; not required.
- Six (6) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity.
- Extensive PeopleSoft financial skills required.
- Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of SPEED, or ability/willingness to quickly gain that knowledge.
- Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
- Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
- Ability to accurately review, track and analyze financial data.
- Ability to understand and write reports, data collection and reporting procedures.
- Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.
- Able to perform essential functions with or without reasonable accommodation.
A degree is not required. However, at least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and 4 years of experience in an administrative supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
