Contract and Procurement Specialist
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Lieutenant Governor's Office:
The Office of the Indiana Lieutenant Governor’s mission is to strengthen Indiana’s rural economies and communities through capacity building, advocacy, and innovation in agriculture, small business, tourism, defense development, housing, and community economic development.
Role Overview:
The Contract and Procurement Specialist works closely with the Director of Legal Services on all contract drafting, contract management, and public records requests. You will also support agency procurement related to printing, special projects, procuring larger purchases requiring Request for Quote (RFQ) or Request for Proposal (RFP), and standing in for buyers when needed.
This position serves all agencies in the Lieutenant Governor's Office, including the Business Office, Executive Office, Office of Community and Rural Affairs, Indiana Destination Development Corporation, and the Indiana State Department of Agriculture.
Salary Statement:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.
A Day in the Life:
- Draft form-approved and non-form-approved contracts and grant agreements.
- Work directly with outside vendors and grantees on bidder and vendor registration.
- Manage contract schedules and calendars.
- Perform detailed legal research and provide advice on findings.
- Maintain a full understanding of Open Door and Open Record laws and regulations.
- Aid in document collection and response drafting for public records requests.
- Obtain Delegation of Purchasing Authority certification from the Indiana Department of Administration (IDOA).
- Serve as a subject matter expert for agency staff on state procurement law, policies, and procedures.
- Assist all agencies with large purchases or service contracts according to IDOA policies. Handle RFQ and RFP processes.
- Develop, revise, implement, and train on procurement procedures.
- Escalate non-routine requests for information on policy interpretation to the Director of Legal Services or Director of Operations.
- Manage all custom printing projects following strictly the procurement policies.
- Maintain a strong knowledge of print design software and standard printing terms, along with some graphic design aptitude.
- Assist agencies in creating or adapting artwork, layout, file format, and other design needs.
- Serve as the liaison with the state’s QPA print provider and other printing companies.
- Build a solid working relationship with all vendors and the IDOA vendor managers in order to facilitate ease within the print ordering process.
- Serve in a backup capacity for the other Agency Buyers.
- Performs all related duties as required to meet the established goals and objectives of the department.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
What You'll Need for Success:
Credentials:
- Bachelor’s degree preferred; work experience in one of the fields described herein may be substituted for a degree.
- Education and/or experience in a legal services field preferred.
- Three (3) years of work experience, ideally, but not limited to, work experience in a procurement, contract administration, and/or legal services setting.
Additional Qualifications:
- Specialized knowledge of the principles, laws, regulations, theories, and practices of State Government as it pertains to procurement and contracts, or, at a minimum, critical thinking skills and the willingness and ability to obtain such broad knowledge while employed in this position.
- Broad knowledge of the Microsoft Office Suite, including InDesign and Creative Cloud.
- Advanced knowledge of project management principles.
- Ability to analyze policies and procedures and recommend improvements.
- Excellent oral and written communication skills.
- Ability to work independently, anticipate problems, and initiate corrective actions.
- Excellent problem-solving and analytical skills.
- Ability to effectively prioritize a variety of projects and functions.
- Ability to establish and maintain effective working relationships.
- Ability to manage multiple projects with competing deadlines.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes a bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401 (k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
