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Community Outreach & Events Coordinator

Date Posted:  Nov 23, 2022
Requisition ID:  415626

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


Agency Statement:

White River State Park is a 250-acre urban state park in Indianapolis. The park is comprised of cultural experiences and outdoor event spaces in the heart of downtown Indianapolis. White River State Park is home to TCU Amphitheater, IMAX Theater, Indiana State Museum, Eiteljorg Museum of American Indians and Western Art, NCAA Headquarters & NCAA Hall of Champions, Indianapolis Zoo, and the Indianapolis Indians at Victory Field. The only urban state park in the country, White River State Park hosts world-class concerts, arts and cultural exhibits, sporting events, and several meetings and special events throughout the year.

Salary Statement:

This position traditionally starts at an annual salary of $40,000. Salary for this position may be commensurate with education and job experience. This position is not overtime eligible. The position is eligible for the State of Indiana’s health and wellness benefits including health, dental, and vision insurance, hybrid work schedules, tuition reimbursement, and retirement plans.

Role Overview:

The Community Outreach and Events coordinator position is an early-career opportunity and an integral member of the White River State Park events team. You provide support for all special events in the park, work with the Live Nation special events team and the parking management firm and represent the park at external events. You will interact frequently with park goers and work occasional shifts in the visitor center. You will have a flexible work schedule and will need to be available for some early mornings, late evenings, and weekends as the events calendar warrants. You should have a passion for White River State Park, events planning and/or community outreach experience, and have superior customer service skills. This is a fulltime position

About the Job:

This position serves as the Community Outreach & Events Coordinator for White River State Park (WRSP). The incumbent will attract visitors and events to the park and work with the events team on the execution of park events. This person will interact frequently with park goers and work occasional shifts in the park visitor center. The candidate selected will have a passion for White River State Park, a desire to grow their career in tourism, event planning and/or community outreach and have superior customer service skills. This is a fulltime position.

A Day in the Life:

  • Be an enthusiastic and knowledgeable ambassador for White River State Park.
  • Develop and implement a community outreach plan and calendar.
  • Staff the park visitor center including occasional weekend shifts during event season as needed.
  • Assist events team, vendors, and event planners in load-in and load-out of events.
  • Work with Director of Events and Visitor Experience to develop and work within events budget.
  • Identify community events (fairs, festivals, workshops, etc.) to attend as a representative of WRSP; set up park information booth at events.
  • Manage volunteer program and coordinate volunteer day activities.
  • Work with Live Nation Sales Manager and event planners to successfully attract and execute third-party rentals in the park.
  • Serve as on-site event liaison for third-party rentals. Ability to work morning, nights, and weekends as event calendar warrants.
  • Assist Director of Events and Visitor Experience with execution of WRSP-owned events such as farmers markets, Yappy Hour, movie nights etc.
  • Constantly analyze event team expenditures to find cost savings opportunities.
  • Performs other duties as assigned.

What You'll Need for Success:

  • Position requires a bachelor’s degree in marketing, communications, event management, tourism management, or related field with a minimum of 2 years of experience, including internships and fellowships.
  • Unimpeachable integrity and trustworthiness.
  • Ability to organize meetings, plan functions, and attend events as a representative of WRSP.
  • Superior time management skills and the willingness to work the occasional early morning, late evening, weekend, or holiday shift.
  • Ability to work independently at times and be self-motivated.
  • Ability to work outdoors with occasional physical exertion.
  • Strong written and oral communications; position requires frequent interactions with park visitors, commissioners, and state government leaders.\
  • Familiarity with White River State Park.
  • Ability to analyze and solve complex challenges.
  • Flexibility to adjust work functions as events warrant.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis