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Code Variance Coordinator

Date Posted:  Oct 5, 2022
Requisition ID:  388161
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

Agency Statement:

 

About the Indiana Department of Homeland Security:
The Indiana Department of Homeland Security (IDHS) leads Indiana's emergency planning and operations, first responder training and fire and building safety. The Indiana State Fire Marshal leads the Division of Fire and Building Safety (within IDHS), which oversees the enforcement of building codes and includes a fire investigations unit. The agency certifies and trains thousands of first responders and also hosts state-level exercises each year. IDHS also supports the state Emergency Operations Center (EOC), which leads response and coordination efforts for large-magnitude incidents.

Salary Statement:

This position traditionally starts at $30,082 per year and may be commensurate with education and work experience.

Summary/Objective:

The Code Variance Request Coordinator functions within the agency’s Fire and Building Code Services Section reporting directly to the Indiana State Building Commissioner. He/she also serves as commission staff to the Indiana Fire Prevention and Building Safety Commission, as the Commission’s Clerk. This individual is the main point of contact to the general public, interested stakeholders, local officials, and/or State employees for all inquiries to Code Services, the State Building Commissioner, and the Director of the Fire Prevention and Building Safety Commission.

 

More specifically, this individual is tasked with coordinating the processing of variance applications, helping applicant’s navigate the agency’s variance application system, and educating applicants on the Commission’s rules and procedures for submitting a variance application. As Clerk of the Commission, this individual is tasked with assisting the Director of the Fire Prevention and Building Safety Commission in ensuring the focus and direction of the Commission, by assuming responsibility for administrative tasks at the Commission’s monthly meetings, including, but not limited to, preparing the Commission’s meeting materials, scheduling and setting up/tearing down the Commission’s meetings, recording and accurately transcribing the Commission’s meeting minutes, tracking the Commission’s motions, seconds, and abstentions, issuing the Commission’s variance action letters, and other duties as assigned.

Essential Job Responsibilities:

The essential functions of this roles are as follows:

  • Coordinate the code variance request process for the Indiana Department of Homeland Security;
  • Provide support to Code Services, the Fire Prevention and Building Safety Commission, and the State Building Commissioner;
  • Assist customers, the State Building Commissioner, and other staff with code research, and maintain the agency’s code library;
  • Schedules meetings and reserves meeting rooms on behalf of Code Services, the State Building Commissioner, and the Director of the Fire Prevention and Building Safety Commission as needed;
  • Point of contact to the public in regards to the submission and processing of variance applications;
  • Assist the State Building Commissioner and the Director of the Fire Prevention and Building Safety Commission in establishing and drafting standard operating procedure (SOP) policies;
  • May perform administrative tasks for the Fire Prevention and Building Safety Commission, IDHS Code Services and the State Building Commissioner, including, but not limited to, the following: preparing the Commission’s meeting materials (in conjunction with the Director of the Fire Prevention and Building Safety Commission), scheduling and setting up/tearing down the Commission’s meetings, processing the commissioners’ per diem salaries, travel voucher reimbursements, and parking ticket validations, recording and accurately transcribing the Commission’s meeting minutes, tracking the Commission’s motions, seconds, and abstentions, processing/mailing the Commission’s variance action letters.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

Requirements:

  • High school diploma
  • Must have the ability to learn and maintain a basic knowledge of the Fire Prevention and Building Safety Commission’s codes and administrative rules.
  • Must have the ability to learn maintain advanced knowledge of the agency’s and the Commission’s administrative procedures.
  • Ability to provide excellent customer service by effectively communicating, both orally and in writing, with many kinds customers, and treat all customers with high levels of sensitivity and respect.
  • Ability to appropriately handle and process sensitive and confidential information with the utmost discretion.
  • Ability to draft letters and enter data accurately, with correct grammar, spelling, punctuation, and arithmetic.
  • Must be proficient in Windows-based computer programs to include Microsoft Outlook, Microsoft Word, and Microsoft Excel, and possess accurate typing skills.
  • Must maintain a working knowledge of the agency’s specialized forms, and clerical procedures used in performing specialized office duties.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

 

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

 

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis