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Clerical Assistant

Date Posted:  Sep 21, 2022
Requisition ID:  380085

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Indiana Department of Health (IDOH):

The Indiana Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.



This position traditionally starts at $25,766 per year and may be commensurate with education and work experience.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Job:

This position will assist with State Level Registration of Birth and Death Records for events that occurred in Indiana and in other states for residents of Indiana. Responsibilities will include data entry and error corrections/amends of birth records. Processing and mailing birth certificates, and customer service activities including phone calling, e-mails, and letters to the customers, various facilities such as hospitals and local health departments

A Day in the Life:

The essential functions of this role are as follows: 

  • Amending/Correcting birth certificates from the public and local health departments. Researching birth information using 16mm film, entering back data entry in the birth/death Vital Records Registration system DRIVE.
  • Data enter vital information pertaining to Birth and /or Death records
  • Proofread, verify for accuracy, and conduct other reviews for compliance with form, content, and procedures
  • Answer inquiries over the telephone and in person concerning vital records
  • Receives correspondence, determines appropriate action, and compose replies

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Considerable knowledge of clerical procedures involved in the gathering and compiling vital statistical data.
  • Thorough knowledge of departmental functions and the organization of the agency
  • Complete knowledge of clerical procedures used in performing the assembly and dissemination of vital information. The work requires the application of agency rules, regulations and established procedures ot complete standardized operations
  • ability to be tactful when dealing with visitors and answering telephone calls

Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis