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Clerical Assistant

Date Posted:  Jan 14, 2022
Requisition ID:  302563

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Indiana Alcohol and Tobacco Commission:
The Indiana Alcohol and Tobacco Commission licenses and regulates permits for the manufacture, distribution, or sale of alcoholic beverages and tobacco throughout Indiana, including those who serve, clerk, and/or sell these products.  The Indiana State Excise Police enforces Indiana laws related alcoholic beverages.


The starting salary for this position is $28,366 and is commensurate with education and/or experience.  

About the Job:

As the Clerical Assistant, you will be responsible for performing a variety of office duties of a clerical nature. Your duties will be in accordance with office procedures and may include a combination of answering telephones, bookkeeping, typing, office machine operation, and filing.  

A Day in the Life:

​The essential functions of this role are as follows: 

  • Responsible for maintaining and updating filling, mailing, and database systems. 
  • Responsible for administrative activities such as sorting mail, ordering supplies, and copying information. 
  • Coordinate the work activities of administrative and support services such as preparing correspondence, maintaining reference and resource materials, and updating files, forms, and reports. 
  • Answer and direct incoming correspondence to the appropriate individual. 
  • Compute, record, and proofread data and other information, such as records or reports. 
  • Maintains forms and filing processes 
  • Prepare information and take notes for meetings as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • General knowledge of office administration functions. 
  • Extensive knowledge of business-related software including but not limited to Word, Excel, Access, PowerPoint, Outlook, etc. 
  • Thorough knowledge of available records and resource material and an ability to trace required information 
  • Thorough knowledge of laws and regulation affecting the division within the agency or institution 
  • Ability to effectively communicate, both orally and in writing. 
  • Ability to pay attention to details and priorities work. 
  • Ability to establish cooperative work relationships 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis