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Clerical Assistant - Fire Investigation Section

Date Posted:  Sep 5, 2019
Requisition ID:  15605

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


About IDHS:

The Indiana Department of Homeland Security (“IDHS”) works 24 hours a day, 7 days a week to protect the people, property, and prosperity of the State of Indiana. We pursue this mission in order to achieve the highest level of safety and security for Indiana’s citizens, businesses, and infrastructure. It is also IDHS’s goal to efficiently and effectively mitigate and respond to threats and disasters, both natural and manmade. The IDHS team works tirelessly to achieve its vision by focusing on the following three values:


People. IDHS works to enhance the safety and security of Indiana residents by ensuring that first responders, such as firefighters and EMTs, are properly trained and certified to effectively and efficiently provide assistance during emergencies; supporting security measures during major events in Indiana; and continuously monitoring and standing ready to respond to potential hazards and threats.

Property. IDHS works to ensure that public buildings, such as businesses and schools, are compliant with fire and building codes; that our cities and towns are provided with continuous support and resources through our Emergency Operations Center in times of crisis; and that our critical infrastructure is protected from both physical and cyber-attacks.    

Prosperity. IDHS works to ensure that economic activity will continue during and after a natural disaster or manmade crisis by administering disaster mitigation, response, and recovery grant funding from both the state and federal government; by planning and training so that IDHS is able to help minimize the impact of a disaster; and, when necessary, quickly assess damage and seek disaster relief assistance from the federal government.


The Clerical Assistant performs a variety of relatively complex duties in a multifunctional area of a state agency.

Essential Job Responsibilities:

The essential functions of this roles are as follows:

  • Prepares reports using information obtained from the supervisor or source documents;
  • Answers technical questions and provides requested information concerning specialized area;
  • Sorts, distributes and maintains records, files and other documents;
  • Proofreads, verifies accuracy and makes other reviews for compliance with form, content and procedures;
  • Receives correspondence, determines appropriate action and composes replies.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

  • Considerable knowledge of clerical procedures involved in the gathering and compiling of statistical data or the preparation of reports;
  • Thorough knowledge of departmental functions and the organization of the agency;
  • Complete knowledge of clerical procedures used in performing such tasks as arranging and maintaining a file system, inventorying and ordering supplies, keeping time sheets and payroll records and assembling and disseminating information;
  • Practical knowledge of laws and regulations pertaining to section functions;
  • Thorough knowledge of computer procedures and applications i.e. Microsoft Word, Excel, PowerPoint, internet searches and applications;
  • Effective oral and written communication skills;
  • Must be self-motivated with the ability to work without direct supervision;
  • Must be detail oriented with the ability to complete tasks in a timely manner;
  • Ability to make special arithmetic computations;
  • Ability to be professional and courteous at all times when working with external and internal customers.
Supervisory Responsibilities/Direct Reports:


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis