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Chief Financial Officer/Chief Operations Officer

Date Posted: 
Requisition ID:  51043

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


Indiana State Museum and Historic Sites:

The mission of the Indiana State Museum and Historic Sites is to celebrate, explore and steward all that is authentically wondrous about Indiana.  The ISMHS is a forward-thinking, unparalleled resource for learning about and appreciating Indiana and its role in the world. We discover, collect, preserve, interpret and present artifacts and exhibits that showcase the stories of Indiana's natural and cultural history, art and science.



The salary for this position may be commensurate with education and job experience.


About the Job:

As Chief Financial Officer/Chief Operations Officer, you will serve as a senior level, experienced manager responsible for the overall operation of budget and purchasing, and facility management and information technology. You will be responsible for the planning, management and strategic direction of the division’s financial, facility and information technology activities. You will be part of the senior management team of the division and reports to the President/Chief Executive Officer.  

A Day in the Life:

The essential functions of this role are as follows: 

  • Responsible for developing, coordinating, implementing and managing the operating Capital budget, and preventative maintenance 
  • Required to develop, implement and manage long term capital and maintenance strategies 
  • Directs preparation, review and analysis of monthly financial reports to ensure that the museum’s financial condition is in accordance with the guidelines established by management and the board of directors
  • Serves as the liaison for the Finance and Audit Committee of the board reporting and working with board members to inform the board of the museum’s financial status through regular financial reports and meetings
  • Develops and monitors a short and long-range strategic plan 
  • Directly responsible for all financial and facility components of the strategic plan and provides a leadership role in the strategic planning process 
  • Oversee the division’s accounting and financial functions to be sure that they are performed effectively  
  • Establish and oversee all accounting control restricted funds
  • Establishing and oversee the implementation of proper internal controls for cash transactions (ie credit cards, checks, cash, etc) are in place and strictly adhered to
  • Responsible for hiring of external auditing firm and State Board for Accounts (2 audits)
  • Oversees and is responsible for annual audit and audit activities and the procurement function to include all goods and services 
  • Acts as contract officer, reviewing and administering all contracts undertaken by the museum and historic sites
  • Responsible for the building maintenance and housekeeping functions including contracted services, performance to standards for both maintenance and service quality of the museum systems physical assets, and project management of all capital projects up to $5 million dollars 
  • Responsible for the information technology needs 
  • Responsible for proposed acquisitions and approve utilization plans, use of outside consultants, and maintenance agreements
  • Provides oversight of accounting procedures and reports for seven affiliated not-for-profit groups supporting the museum and historic sites
  • Develops and implements and maintains the policymaking and management of the division which includes three departments
  • Attend meetings of the ISMHS Board of Directors and manage and serve on board committees Responsible for the Finance and Audit Committee and Investment Committee
  • Oversees and manages investments of endowments working with a board committee and outside vendor
  • Serves as Ethic Officer 
  • Responsible for fleet management  and for all insurance aspects of the museum including fleet insurance 

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What We’re Looking For:

The ideal candidate in this role should minimally have a Master’s Degree in Accounting, Finance, and Business Administration with at least 7-10 years of experience including it at least 5-7 years in a leadership role.

What You’ll Need for Success:
  • Thorough knowledge of personnel rules and regulations, human resource management principles and personnel processes 
  • Thorough knowledge of state accounting system and procedures including financial management plans, budget impact statements, journal vouchers, fiscal impact statements
  • Thorough knowledge of not for profit accounting principles and procedures 
  • Thorough knowledge of the Indiana state biennial budget process - planning, preparation and execution
  • Thorough knowledge of computerized accounting applications and spreadsheet software
  • Thorough knowledge of regulations concerning the procurement process, lease agreements, personal service contracts, original contract preparation and contract amendment preparation
  • Thorough knowledge of information technology systems to be able to knowledgeably assess the museum’s hardware and software requirements 
  • Thorough knowledge and experience in facility management principles and practices including risk management
  • Understanding and experience of not-for-profit accounting and reporting procedures coupled with an ability to review and make recommendations as needed
Supervisory Responsibilities/Direct Reports:
This role provides direct supervision for one or more staff members.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis