Business Administrator
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
This position will manage up to a $25M annual federal program and assist in processing up to 250 federal grants. It requires a candidate that is detailed/organized, basic accounting skills, with demonstrated communication skills to work with various professionals at varying levels. The candidate will:
- Review, track, and process payments, purchase orders, requisitions, procurement requests ensuring accurate vendor/consultant information, timely processing, advising any needed changes.
- Prepare and administer routine budget and tracking reports for directors, office managers, supervisors, and project managers to validate budgets, address variances, program activities, and list any corrective actions required.
- Manage all program change orders: scope and cost adjustments, new program elements, deleted elements, fund transfers, and tasks adjustments in coordination state and federal agencies.
Salary Statement:
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.
Long Description
This position will manage up to a $25M annual federal program and assist in processing up to 250 federal grants. It requires a candidate that is detail and is ability to work with various professionals: Executives, Senior Managers, Engineers, Technicians, Finance and Procurement staffers, Contracts Services, and many others. The candidate will:
- Review, track, and process payments, purchase orders, requisitions, procurement requests ensuring accurate vendor/consultant information, timely processing, advising any needed changes.
- Prepare and administer routine budget and tracking reports for directors, office managers, supervisors, and project managers to validate budgets, address variances, program activities, and list any corrective actions required.
- Manage all program change orders: scope and cost adjustments, new program elements, deleted elements, fund transfers, and tasks adjustments in coordination state and federal agencies.
A Day in the Life:
The essential functions of this role are as follows:
- Resolve issues related to one or more agency program areas.
- Provide guidance and deliver program assistance to businesses, agencies and individuals obtaining varying services.
- Evaluate the customers’ needs and determine the feasibility of requests and what restrictions may exist.
- Contact businesses, individuals, and other local, state or federal agencies to confirm or collect information and/or to respond to requests for information.
- Interpret and apply agency or state policies, regulations, and procedures related to program to ensure accuracy, completeness, and conformance to program requirements.
- Investigate, research, analyze, and present policies, processes, legislation, regulations and rulings related to the program for resolution of more complex issues.
- Provide guidance, training, and serve as a program resource to staff, other agency personnel, public and private business partners, and the general public.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
The ideal candidate in this role should minimally have/or:
- An Associate's Degree and 1+ years of experience, or least 2+ years of demonstrated experience applying the below, outlined knowledge, skills, and abilities in a similar role.
- Be flexible, detail oriented, proactive and have strong organizational/time management skills to handle a wide variety of tasks, prioritize workload, problem solve, and meet stringent deadlines concurrently.
- Be customer focused with excellent interpersonal skills and a strong sense of urgency/accountability to treat all customer requests and inquiries with a high level of sensitivity, respect, and promptness.
- The ability to learn and apply agency policies, procedures, guidelines, and understand basic accounting principles and practices.
- The ability to establish and maintain effective relationships with various governmental agencies and external stakeholders.
- Effective communicate skills both orally and in writing.
- Proficiency in Microsoft products (Windows, Word, Excel, Outlook, PowerPoint, and Teams) able to perform pivot tables in Excel and formatted reports in Word.
- Able to perform essential functions with or without reasonable accommodation or direct supervision.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
