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BMV Director of Contract Administration

Date Posted:  Nov 23, 2021
Requisition ID:  286850

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Bureau of Motor Vehicles:


The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and are dedicated to fostering an environment where we

  •  Invest in our employees
  • Engage our customers
  • Provide sustainable systems
  • Embrace product innovation
    About the Job


Incumbent is the Director of Contracts within the Procurement/Contract Division who manages the administration of all BMV/C contracts. The position is responsible for enforcing contract requirements.The Director of Contracts works closely with the Executive Director of Contracts and Procurement and the team to ensure all contracts are tracked from request by the line of business through drafting, internal collaboration, signature, approval by agencies with oversight from execution through expiration/termination. Incumbent will provide administrative support to the Executive Director of Contracts and Procurement and may be called upon to serve as Acting Director in the Executive Director's absence.

A Day in the Life:


The essential functions of this role are as follows: 

  • Responsible for preparation, negotiation, and administration of contracts
  • Champion contract policy and procedure revisions and process improvement
  • Ensure efficient and effective performance during the contract lifecycle including interpretation of contractual requirements, risk mitigation and management, change management, and conflict resolution
  • Ensure maintenance of appropriate information and documentation related to contracts
  • Ensure compliance of all contracts, memorandum of understanding, and other areas of responsibility
  • Participate in request for proposal preparation process
  • Review, interpret, and recommend acceptance, revisions, and exceptions to contracts
  • Engage with lines of business to conduct reviews and next steps for contracts and memorandum of understanding
  • Oversee and coach contract staff
  • Collaboration with legal team


The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:


This person must have the following requirements to be considered for employment: 

  • Must have strong organization skills, ability to prioritize,and multi-task.
  • Must have leadership, presentation, teamwork and quantitative skills.
  • Must have strong business writing skills.
  • Able to meet critical deadlines and work under pressure and timelines.
  • Must have experience in vendor management, problem solving and conflict resolution.
  • Must be accomplished in written and verbal presentation preparation and delivery.
  • Must have strong interpersonal, oral, and written communication skills.
  • Able to exercise independent judgement on a daily basis while carrying out the duties of the position.
  • Must exhibit a strong attention to detail.
  • Must be proficient in Microsoft Office, particularly in Excel, Word and Outlook. Experience in electronic contracting a plus.
  • Undergraduate degree is required; Four years work experience in contract administration may be substituted for the undergraduate degree

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis