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BMV Legal Assistant

Date Posted:  Aug 5, 2022
Requisition ID:  387341
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

 

About the Indiana Bureau of Motor Vehicles (BMV):
The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and are dedicated to fostering an environment where we:

  • Invest in our employees
  • Engage our customers
  • Provide sustainable systems
  • Embrace product innovation

 

Salary:
The starting salary for this position is commensurate with education and/or experience.

 

About the Job:

The Indiana Bureau of Motor Vehicles (“BMV”) is seeking a qualified candidate to fill a position in the BMV Legal Department. The position provides legal administrative support to the BMV’s entire legal staff. The position will primarily assist the BMV Legal Department with document creation, research, file organization, case management files, and department administration.

A Day in the Life:

The essential functions of this role are as follows: 

  • Manage day-to-today administrative duties of the legal department;
  • Open and log all legal mail, faxes, and emails into an Excel spreadsheet and distribute to the appropriate member of the Legal Department staff;
  • Perform legal department administrative duties, including answering telephone calls, coordinating department scheduling, and facilitating communication with Customers;
  • Prepare administrative review files, including organization and gathering of necessary documentation;
  • Coordinate delivery of results of administrative reviews;
  • Manage multiple Legal Department email inboxes;
  • Act as internal liaison between BMV Legal and BMV Procurement Department w/r/t supplies and facilities;
  • Assist with other administrative responsibilities as directed.

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Strong computer skills (Word, PowerPoint, Excel)
  • Excellent problem-solving skills
  • Ability to work as part of a team and interact effectively with others
  • Ability to effectively present ideas and concepts
  • Demonstrated attention to detail, ability to prioritize tasks, and manage multiple files at one time

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis