Assistant Director of Accounting
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Education (IDOE):
The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:
- Delivering quality, purposeful educational opportunities for each student
- Elevating and supporting Indiana’s educators
- Increasing partnerships and delivering aligned, effective, and efficient support
Salary:
This position traditionally starts at an annual salary of $75,010. Salary for this position may be commensurate with education and job experience.
Use our Compensation Calculator to view the total compensation package.
Role Overview:
The Assistant Director supports the Director with oversight of fiscal management staff assigned to specific funds and program areas. You will directly supervise total fiscal management of the State Board of Education, Student Learning Recovery Grant, Chief State School Officers, and Indiana MAC funds. This includes:
- Planning, developing, organizing, and developing all budgeting and accounting responsibilities within the groups.
- Assisting with unit workflow and processes to ensure compliance with federal, state, and agency financial standards.
- Training personnel for independent action and decision-making.
A Day in the Life:
- Establish procedures for the Accounting Section appropriate for the fiscal management and planning within the designated state, dedicated, and federal funds.
- Resolve and negotiate accounting problems that may arise between the Finance Division, program areas, or other state and federal agencies.
- Coordinate and direct the preparation of budget expenditure reports to ensure compliance with strict guidelines and review fiscal analyses and trends in spending.
- Direct and establish internal and external communication processes and points of contact.
- Prepare, justify, and review IDOE budget reports, requests, and allotments.
- Promote process improvement and increase efficiencies for policies, procedures, accounting, bookkeeping, budgeting, and compliance with quality assurance checks.
- Work to ensure adherence to guidelines and policies and provide training when appropriate.
- Coordinate and direct the preparation of the assigned service line expenditure reports and ensure compliance with strict guidelines and review fiscal analyses and trends in spending.
- Maintain the ledger for the assigned service line funds, perform the drawdown monthly on federal grants and MOU, and manage the allotment of funds on the state accounts.
- Complete PARs (Personnel Activity Report) and semi-annual certifications in compliance with Federal regulations specific to the funding program.
- Coordinate as needed with CPA firm audit requests on Charter Schools.
- Assist as needed with the indirect direct cost plan.
- Assist as needed with the Department’s compliance with the Cash Management Improvement Act.
- Assist as needed with internal and external audits and responses as appropriate to audit findings.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Bachelor's Degree in Accounting (or related field) or 4 - 6 years of experience in state government accounting.
- In-depth knowledge of government accounting, budgeting, and auditing.
- Extensive knowledge of state and federal laws, policies, and procedures related to agency fiscal management.
- Ability to:
- Develop new or modify existing accounting procedures and methods to meet agency needs.
- Analyze and solve complex accounting, budgeting, and auditing problems.
- Prepare, justify, and review budgets.
- Analyze expenditures and determine cost-effectiveness.
- Thorough knowledge of state government organization and function.
- Significant knowledge, training, and experience with federal grants reporting, the Cash Management Improvement Act, accounting standards, and federal OMB circulars.
- Knowledge of federal and state laws, policies, Financial Management Circulars, and guidelines specific to the incumbent’s area of funding and/or program(s).
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
