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Adult 1915i Program Specialist

Date Posted:  May 14, 2022
Requisition ID:  335382

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Family & Social Services Administration (FSSA): 

The Division of Mental Health and Addiction within the Family and Social Services Administration (FSSA) sets care standards for the provision of mental health and addiction services to Hoosiers. DMHA is committed to ensuring that clients have access to quality services that promote individual, family and community resiliency and recovery. 

The division also certifies all community mental health centers and addiction treatment services providers. DMHA operates six psychiatric hospitals (NeuroDiagnostic Institute, Evansville Psychiatric Children’s Center, Evansville State Hospital, Logansport State Hospital, Madison State Hospital and Richmond State Hospital). DMHA provides funding support for mental health and addiction services to target populations with financial need and administers federal funds earmarked for substance abuse prevention projects. 


Salary:  Salary may be commensurate with relevant experience/education.   


We’ve just rolled out additional benefits in 2022! Be sure to take a look at our brand new benefit options below!

About the Job:

As the Program Director, you will be responsible for administering a program within a state agency and serve as the specialist in a specific area. In this position, you will utilize education, consultation, cooperative programming, and coordination to accomplish goals.  This role provides leadership and facilitates implementation, training, oversight and quality improvement for the DMHA Adult 1915(i) programs operated under the Indiana Medicaid 1915(i) State Plan. The Adult 1915(i) programs covered under CMS approved State Plan Amendments (SPAs) include Adult Mental Health Habilitation (AMHH) and the Behavioral and Primary Healthcare Coordination(BPHC) Programs. 

A Day in the Life:

​The essential functions of this role are as follows: 

  • Facilitates and completes the eligibility determination process for AMHH and BPHC. This includes review of all AMHH and BPHC applications submitted into the electronic data submission portal. 
  • Investigates and communicates responses to inquiries from providers, members, families, other agencies, and the public regarding Adult 1915(i) and HCBS initiatives. 
  • Manages and/or directs DMHA staff, OMPP (and its vendors), and CMHCs to assist with eligibility and enrollment of participants and providers as applicable for each program; 
  • Facilitates and provides training, technical assistance, and coordination of provider visits as required to complete designated activities and tasks; 
  • Participates in conference calls with Centers for Medicare & Medicaid Services (CMS) and provides all written documentation requested by CMS or OMPP staff that is necessary for quarterly or annual reports, as required and requested. 
  • Collects, manages, and analyzes data pertaining to programs and initiatives to improve quality, identify trends, and/or present information to our constituents.  
  • Manages necessary fiscal and program reports needed for state and federal reporting requirements as well as reports needed for internal monitoring and evaluation. 
  • •    Participates in development and implementation of provider training, education and forums in preparation for implementation of program changes and updates. 
  • Coordinates project activities with Deputy Director and Program Director, as well as with staff of other state divisions and departments, stakeholders, providers, and consumers.   
  • Facilitates training, implementation and compliance activities per program requirements. 
  • Partners with other State staff, contractors and community partners to collect and analyze data for all   Adult 1915(i) programs and HCBS Quality Assurance Plans. 
  • Works closely with OMPP, OMPP contractors, state staff and community stakeholders to revise program provider manuals, training material, websites, and communication documents annually or as needed. 
  • Works in collaboration with DMHA Quality Assurance team to monitors provider’s quality measures progress, outcomes, and implementation of corrective action plans as needed. 
  • Develops, maintains, and monitors tracking logs and databases to ensure complete and accurate data is entered within the designated timeframes.  
  • Develops and delivers educational and technical assistance initiatives based up on data analysis, that are intended to increase provider compliance with BPHC/AMHH program requirements and federal HCBS regulatory requirements;   
  • Facilitates on-going process improvement activities, implementation, and on-going monitoring of CMS HCBS Settings Requirements Final Rule initiatives.  
  • Oversees and conducts activities to ensures compliance with the CMS approved SPAs (12-003 (AMHH) and 13-013 (BPHC). 
  • Facilitates compliance with the CMS HCBS final rule (42 CFR 441.301(c) (4) (5), and Section 441.710(a) (1) (2)), including implementation of the Indiana State Transition Plan within required timeframes.
  • Designated subject matter expert (SME) on the AMHH program  

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  ​

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • Bachelor’s Degree in Social Work, Psychology, or related health field is required; Master’s Degree preferred.
  • Broad clinical knowledge of mental health and addiction treatment and prevention services for adults with serious mental illness, co-occurring substance use disorders, and/or physical health disorders.  
  • Must have strong interpersonal relationship skills
  • Excellent written and oral communication skills.   
  • Must possess knowledge of CMS federal and Indiana Medicaid rules and requirements as they relate to the assigned programs and initiatives, to ensure federal and state compliance.  
  • Must possess knowledge and understanding of CMS federal Home and Community Based Setting (HCBS) regulations, Indiana’s State Transition Plan and the interface necessary for successful implementation of all aspects. This includes but is not limited to: conducting site visits to assess setting compliance with CMS rules; monitoring and tracking Corrective Action Plans, Setting Action Plans, and Member Transition Plans: providing technical support and accountability management to ensure the  states’ compliance with the CMS final rule and Indiana State Transition Plan within the designated timeframes, 
  • Must be able to prepare and deliver information in multiple contexts such as PowerPoint presentations, email, in-person, etc.   
  • Must possess and demonstrate ability to utilize application software programs for data storage, data analysis, report writing and transmission.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

•    Three (3) medical plan options (including RX coverage) as well as vision and dental plans
•    Wellness program (offers premium discount for the medical plan and gift cards)
•    Health savings account, which includes bi-weekly state contribution 
o    Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities 
•    Deferred compensation 457B account (similar to 401k plan) with employer match 
•    Two (2) fully-funded pension plan options 
o    A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
      •    150 hours of paid new parent leave 
      •    Up to 15 hours of paid community service leave 
•    Combined 180 hours of paid vacation, personal, and sick leave time off 
•    12 paid holidays, 14 on election years 
•    Education Reimbursement Program
•    Group life insurance 
•    Referral Bonus program 
•    Employee assistance program that allows for covered behavioral health visits 
•    Qualified employer for the Public Service Loan Forgiveness Program 
•    Free Parking for most positions
•    Free LinkedIn Learning access 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis