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Administrative Assistant

Date Posted:  Jan 23, 2023
Requisition ID:  418957

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Department of Workforce Development (DWD):
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth.
This role is typically filled with a starting salary of $42,900.

About the Job:

 As the Administrative Assistant, you will be responsible for working within an office environment to support the Department of Workforce Development's executive staff. In this position, you will work independently, and you will be required to have experience in an office environment creating and/or maintaining established procedures. In this role, you have a high degree of discretion in interpretation, application, and execution of several major agency or departmental policies and programs. 

A Day in the Life:

​The essential functions of this role are as follows: 

  • Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas. 
  • Responsible for all administrative activities such as sorting mail, ordering supplies, and processing travel. 
  • Schedule and maintain calendars for meetings, travel, and activities. 
  • Research and investigate program and procedural problems. 
  • Manage and direct outgoing and incoming correspondence. 
  • Administer staff functions in support of program areas. 
  • Lead or assist with a variety of projects. 
  • Make recommendations in developing or updating policies. 
  • Investigate administrative problems that arise within the agency. 


​The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • One (1) year of administrative experience. 
  • Broad knowledge of theories, principles, and practices of administrative management. 
  • Extensive knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 
  • Effective communication skills.  
  • Ability to develop new, alternative solutions for encountered problems. 
  • Ability to establish cooperative work relationships with a variety of stakeholders 
  • Ability to analyze, make recommendations, and write procedures and policies. 
  • Ability to problem solve and create solutions.​ 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis