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Administrative Assistant

Date Posted:  Nov 17, 2022
Requisition ID:  415464

Indianapolis, IN, US, 46204 Indianapolis, IN, US, 46204 Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and perform the essential functions of a role.



About the Indiana Department of Environmental Management (IDEM):
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy.  We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance and respond to incidents involving spills to soil or waters of the state.



The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.



Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


In this role, you provide administrative support by maintaining and ensuring the integrity of the applicable databases, researching, and preparing various reports for the supervisor, typing documents/maintaining files, preparing and filing various documents, and responding to agency requests for reports and information about various areas of responsibility. You will also coordinate administrative functions with supervisors, administrative staff, and other professional staff in the branch and office. 

About the Job:

As the Administrative Assistant, you will be responsible for working within an office environment to support your agency with tasks as required to complete the position’s responsibilities. In this position, you will be required to perform job-related duties using established procedures. In this role, you will work closely with your supervisor and can gain additional skills to further your career growth. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Type updates and maintain policies and procedures. 
  • Responsible for administrative activities such as sorting mail, ordering supplies, and processing travel, etc. 
  • Schedule and maintain calendars for meetings, travel, and activities. 
  • Prepare information and take notes for meetings as needed. 
  • Answer and direct incoming correspondence to the appropriate individual. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.  

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • General knowledge of office administration functions 
  • Effective communication skills.  
  • Ability to pay attention to details and prioritize work. 
  • Ability to establish cooperative work relationships 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook.​ 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis