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Administrative Assistant

Date Posted:  Aug 3, 2022
Requisition ID:  386365

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. 


Salary: The salary for this position traditionally starts at $30,082.00 per year but may be commensurate with education and/or experience.


Location: This position is located in INDOT's Central Office, Indianapolis.


Role Overview: This position is the primary person that coordinates statewide inventory, entering, updating, and maintaining the financial records associated with Fixed Assets. This position serves as the primary disposition agent for INDOT overseeing all administration of 13812 forms, auction sales, and retirement of auction items. In addition, this position supports job duties relating to other tasks within the finance team. 

About the Job:

As the Administrative Assistant, you will be responsible for working within an office environment to support your agency performing the required tasks to complete the position’s responsibilities. In this position, you will be required to have some background in an office environment using established procedures. In this role you may be working independently, performing various responsibilities, and providing a wide range of functions. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Prepare and maintain administrative reports, policies, and procedures for different program areas. 
  • Responsible for all administrative activities such as sorting mail, ordering supplies, and processing travel. 
  • Schedule and maintain calendars for meetings, travel, and activities. 
  • Prepare information and take notes for meetings as needed. 
  • Answer and direct incoming correspondence to the appropriate individual. 
  • Aid departments in program needs. 
  • Lead or assist on a variety of projects. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • General knowledge of the basic principles and practices of administrative management. 
  • Effective communication skills. 
  • Ability to prioritize work and project time for accomplishing activities. 
  • Ability to establish cooperative work relationships with a variety of stakeholders 
  • Working knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 
  • Ability to update and write procedures and policies. 
  • Ability to coordinate activities. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis