Current Employee? Click here to apply.

Administrative Assistant

Date Posted:  Jun 28, 2024
Requisition ID:  442124

Indianapolis, IN, US, 46204


Work for Indiana


Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.


At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Family & Social Services Administration:

The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 13 percent of the state's budget to ensure vital health care coverage to approximately 1 in 5 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental, and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.


Salary: This position traditionally starts at an annual salary of $37,648.00. Salary for this position may be commensurate with education and job experience.


Role Overview:  In this role, Administrative Assistant, you will support the Director of Clinical Operations, other division leadership, and their staff.  The ideal candidate will have a background in an office environment using established procedures. 


A Day in the Life:

The essential functions of this role are as follows: 

  • Provides advanced administrative support to an agency, department, or facility.
  • Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
  • Administers staff functions in support of program area.
  • Aids program administrator in applying agency or department policies and procedures.
  • Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
  • Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

The ideal candidate in this role should minimally have 

  • an Associate’s Degree with 3+ years of experience, or
  • at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.


You must meet the following requirements to be considered for employment: 

  • Specialized knowledge of theories, principles, and practices of administrative management
  • Working knowledge of state governmental administrative structure
  • Working knowledge of assigned program area
  • Organizational skills with the ability to prioritize tasks effectively and multitask
  • Ability to coordinate and motivate professional and support personnel
  • Ability to communicate, both orally and verbally, with diverse public
  • Attention to detail and proofreading skills
  • Ability to establish cooperative work relationships
  • Ability to analyze, update and write procedures and policies

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 


If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].


The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis