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Administrative Assistant 5

Date Posted:  Jul 29, 2022
Requisition ID:  384925
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and perform the essential functions of a role.

 

 

About the Indiana Department of Environmental Management (IDEM):
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy.  We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance and respond to incidents involving spills to soil or waters of the state.

 

Salary:
The salary for this position starts at $ 25,766.00 per year.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

Introduction:

 The purpose of this Administrative Assistant position is to perform those activities as necessary to help the Permit Administration and Support Section achieve its goals as they relate to the overall strategic goals and objectives of the Permits Branch while meeting all legal obligations to provide proper notification of permit activities.  In this role, you will e responsible to plan, organize, and perform a variety of administrative activities related to air approvals, including notifying internal and external parties of the draft, proposed, and final permit actions according to established Standard Operating Procedures; converting assigned documents from various electronic formats to PDF format; enter a wide variety of information into Air Permits Tracking Database, currently CGI Advantage Regulatory Management; coordinate with staff to post Legal Notices to IDEM website; maintain a database for Permits Notification List; retrieve documents out of Share point, copy them to the appropriate areas, and complete tasks following Share point protocols; and make electronic documents available to the public using several repositories, which include:   Virtual File Cabinet, Internet, SharePoint, Shared drive.

About the Job:

As the Administrative Assistant, you will be responsible for working within an office environment to support your agency with the required tasks to complete the position’s responsibilities. In this position, you will be responsible for performing job-related duties using established procedures. In this role, you will work closely with your supervisor and can gain additional skills to further your career growth. 

A Day in the Life:

This person must have the following requirements to be considered for employment: 

  • Basic knowledge of office administration functions. 
  • Ability to effectively communicate, both orally and in writing. 
  • Ability to pay attention to details and priories work. 
  • Ability to establish cooperative work relationships. 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 

This person must satisfy the following requirements to continue employment: 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Basic knowledge of office administration functions. 
  • Ability to effectively communicate, both orally and in writing. 
  • Ability to pay attention to details and prioritize work. 
  • Ability to establish cooperative work relationships. 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook.​ 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers a premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis