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Administrative Assistant 1

Date Posted:  Jan 19, 2023
Requisition ID:  418650
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

About the Governor's Workforce Cabinet:
This Cabinet reviews the services and use of funds and resources under applicable state and federal programs and advise the governor on methods of coordinating the services and use of funds and resources consistent with the laws and regulations governing the particular applicable state and federal programs.


Role OverviewThis position serves as an executive assistant to the Governor’s Workforce Cabinet and will work closely with agency leadership and Cabinet (board) members on a myriad of functions, which include but are not limited to calendar scheduling and travel coordination, communicating with Cabinet members and other internal and external stakeholders, assisting leadership with meeting planning and coordination, and assisting with technology or troubleshooting any potential issues during Cabinet meetings.

About the Job:

 As the Administrative Assistant, you will be responsible for working within an office environment to support your agency and the executive staff. In this position, you will work independently, and you will be required to have experience in an office environment creating and/or maintaining established procedures. In this role, you have a high degree of discretion in interpretation, application, and execution of several major agency or departmental policies and programs. 

A Day in the Life:

​The essential functions of this role are as follows: 

  • Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas. 
  • Responsible for all administrative activities such as sorting mail, ordering supplies, and processing travel. 
  • Schedule and maintain calendars for meetings, travel, and activities. 
  • Research and investigate program and procedural problems. 
  • Manage and direct outgoing and incoming correspondence. 
  • Administer staff functions in support of program areas. 
  • Lead or assist with a variety of projects. 
  • Make recommendations in developing or updating policies. 
  • Investigate administrative problems that arise within the agency. 

​The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • One (1) year of administrative experience. 
  • Broad knowledge of theories, principles, and practices of administrative management. 
  • Extensive knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 
  • Effective communication skills.  
  • Ability to develop new, alternative solutions for encountered problems. 
  • Ability to establish cooperative work relationships with a variety of stakeholders 
  • Ability to analyze, make recommendations, and write procedures and policies. 
  • Ability to problem solve and create solutions.​ 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis