Accounts Receivable Supervisor
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
As an equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
The Accounts Receivable Supervisor is an essential position critical to the billing and receipt of INDOT funds from local agencies, INDOT vendors and taxpayers. This position is responsible for ensuring that all invoices are completed accurately and timely to ensure the receipt of funds. This position works directly with both internal and external customers, including the Treasurer's office, State Board of Accounts and the State Comptroller's office. This position is responsible for managing loans with local agencies, reviewing local agency contracts to invoice for local project reimbursements, working with the contracts/consulting sections to review contract terms for special billings, and conducting final construction audits. The Accounts Receivable Supervisor completes monthly reports to help manage the billing and collections process. This position is also responsible for following up with delinquent payees by sending demand letters and conducting follow-up phone calls or emails. The duties and responsibilities of this position may increase as additional revenue streams are explored and new revenue creating programs are implemented.
Salary:
This position traditionally starts at an annual salary of $47,320.00. Salary for this position may be commensurate with education and job experience.
Location:
This position is located in INDOT’s Central Office, Indianapolis.
A Day in the Life:
The essential functions of this role are as follows:
- Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards.
- Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
- Assist the supervisor in analyzing budgets, preparing periodic reports that compare budgeted costs to actual costs.
- Advise the controller or supervisor on the status of assigned accounts.
- Assist in the development of general policies for a fiscal program.
- Assist management in the preparation of agency or program area budget requests.
- Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.
- Prepare reports for reconciliation of grant funded accounts.
- Analyze and interpret financial statements and reports for accuracy.
- Serve as liaison between agency and the federal government or other funding source for assigned account.
- Coordinate computerized accounting system within assigned area.
- Control the flow of appropriated funds.
- Direct the work of lower-level accountants and account clerks assisting in complex or unusual situations.
- Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Specialized knowledge of theories, principles, and practices of public accounting.
- Specialized knowledge of agency organization and function.
- Specialized knowledge of federal and state accounting and bookkeeping laws, policies, and procedures.
- Specialized knowledge of automated accounting systems.
- Ability to solve complex accounting methods and procedures to meet agency needs.
- Ability to prepare budgets.
- Ability to prepare and interpret complex financial statements and reports.
- Ability to reconcile discrepancies between accounts.
- Effective communication skills.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
