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AR/AP Accountant

Date Posted:  Jan 14, 2022
Requisition ID:  267909

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population.  As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Alcohol & Tobacco Commission (ATC):


The general purposes of the Alcohol & Tobacco Commission's work, as defined by law, are:

  • To protect the economic welfare, health, peace and morals of the people of this state
  • To regulate and limit the manufacture, sale, possession, and use of alcohol and alcoholic beverages
  • To provide for the raising of revenue



The starting salary for this position is $26,702 per year and may be negotiable with education and/or experience.

About the Job:

The Accountant is responsible for balancing and reconciling all deposits for the Alcohol and Tobacco Commission. You will be responsible for a variety of important and moderately complex clerical functions and large sums of money.

A Day in the Life:

The essential functions of this role are as follows: 


  • Enter permit payment/application information into My License Office;
  • Serves as Accounts Payable Lead in the auditing of all documents incoming to ensure payments are applied properly and deliver information to appropriate areas in a timely manner;
  • Assists lead Accounts Receivable position with payment processing for alcohol facility and employee permits;
  • Charged with revenue deposits within 24 hours of receipt of monies;
  • Records, audits, and reconciles E-Checks, Personal Checks, Money Orders and Credit Card payments;
  • Data entry in Encompass daily to record deposits and ensure reconciliation to the Treasurer’s office;
  • Review month end documents to ensure that the agency is compliant with requirements to complete monthly close requirements;
  • Assist with preparing of daily reports regarding daily spending;
  • Serves as point for entry of General Ledger Journals;
  • Serves as APA for credit card payment processing;
  • Serves as lead for reimbursement processing;
  • Charged with reconciling SDO account;
  • Serves as SDO check processor;
  • Enters all permit refund requests into My License Office;
  • Charged with running the refund report to submit to the Auditor of State weekly;
  • Reconcile and review all refund requests that were unable to be completed;
  • Assists with running the Local Board Payroll report;
  • Serves as backup for all payroll related items.


The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

What You'll Need for Success:

  • One (1) year of work experience in accounting or bookkeeping or accredited college training in a related field;
  • Knowledge of bookkeeping and auditing;
  • Knowledge of department functions and office procedures;
  • Knowledge of basic English, written and spoken, and of correct spelling and grammar;
  • Ability to learn the operation of all kinds of office equipment;
  • Ability to solve different problems;
  • Ability to work under pressure, and to practice diplomacy, tact, and courtesy;
  • Ability to maintain confidentiality;
  • Aptitude for business and mathematics and public relations, on a limited basis;
  • Eligibility to be bonded;
  • Ability to accurately handle money;
  • The work varies from day to day and involves some independent decisions, applying established procedures and techniques.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis