Share this Job

Current Employee? Click here to apply.

Account Clerk

Date Posted:  Jun 24, 2022
Requisition ID:  330882

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Indiana Department of Administration (IDOA):

IDOA centrally manages activities relating to state purchasing, the vehicle fleet, state travel, real estate leases, property disposition, and the Government Center Campus, among others. In addition to agency support, the department provides assistance to minority, women, and veteran business enterprises interested in state contracting opportunities. Through its activities, IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs. 


This position's salary starts between $25,776 and $44,340 which is commensurate with education and experience.


About the Job:


As the Account Clerk, you will be responsible for a variety of important and complex clerical functions and has responsibility for large sums of money and other valuables. 

A Day in the Life:


The essential functions of this role are as follows: 

  • Maintain official agency financial records and is responsible for certifying their accuracy. 
  • Exercise limited purchasing and inventory control. 
  • Assist in preparation and control of agency budget. 
  • Receive, deposit, and distribute monies, securities, or other valuables. 
  • Authorize payment of vouchers or prepare voucher for director’s signature. 
  • Write checks, transmit payments, audit transactions, post and process encumbrances and expenditures and perform transactions utilizing the correct department forms and records as needed. 
  • Check requisitions for quality, quantity, and price per Quantity Purchase Award contract. 
  • Calculate monthly profit-loss statement or make other computations and calculations of agency records. 
  • Prepare monthly, quarterly, and yearly financial reports. 
  • Negotiate settlement of accounts. 
  • Operate all types of office equipment and order equipment and repairs. 
  • Let and re-let leases and arrange auctions, sales, and receipt of bids. 


The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:


This person must have the following requirements to be considered for employment: 

  • Working knowledge of bookkeeping, auditing, contracts and contracting procedures. 
  • Working knowledge of department functions and office procedures. 
  • Effectively communicate, both orally and in writing. 
  • Ability to learn the operation of all kinds of office equipment. 
  • Ability to solve different problems, some of which may not have been previously encountered. 
  • Ability to work under pressure and to practice diplomacy, tact, and courtesy. 
  • Ability to maintain confidentiality. 
  • Aptitude for business mathematics and public relations. 
  • Ability to accurately handle money and other items of value and eligible to be bonded. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premium discount for the medical plan and gift cards) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis