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Academics Specialist - Contracts

Date Posted:  Aug 28, 2021
Requisition ID:  230785

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


Salary for this position will be commensurate with years of education and experience.


About the Job:

The Contract Specialist reports to the Director of the Office of Academic Planning and Operations and works with other assessment staff, curriculum consultants, and other academic team contractors.  The Specialist is responsible for maintaining contracts, oversight of scope and schedule related to the federal and state accountability programs and teaching and learning grants and contracts.  The Specialist stays abreast of current policy in order to answer questions related to associated work as needed. 

A Day in the Life:

•    Assists with the implementation of state and federal accountability programs.

•    Define and monitor contract performance metrics

•    Monitor contract and licensing expirations and initiate action with business owners.

•    Reviews risks in Master Project Plan in relationship to executed contracts.

•    Facilitates contract execution with testing contractors, including scheduling and deliverables and interaction with Master Project Plan. 

•    Develops scope of work documents with collaboration from team members and follows protocol for establishing as yellow sheets, grants or formal contracts.

•    Manages contract executions and amendments according to defined internal schedules and following state procurement guidance.

•    Reviews invoices related to contracts to ensure alignment to budgets or billing schedules prior to payment.

•    Attends applicable vendor calls to note upcoming work and any potential deviations from approved contract terms.

•    Facilitates procurement process including but not limited to processes with the Indiana Department of Administration.

•    Assists with the day-to-day aspects of Academics programs.

•    Communicates clearly and efficiently with educators, contractors, and IDOE staff.

•    Works cooperatively and collaboratively with contractors and IDOE staff members.

•    Assists the Division Assistant Director, Directors, and Chief, as needed.

•    Adheres to local, state, and federal laws and policies.

What You'll Need for Success:

•    Master’s Degree required
•    Contract management experience required
•    Project management certification and/or experience preferred
•    Business or project management degree preferred 
•    Ability to work as part of a team
•    Strong interpersonal and communication skills
•    Experience working in and with schools
•    Attention to detail
•    Proficient in Microsoft Office and Google Drive software, specifically Word, Excel
•    Ability to maintain detailed records and files

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis