AP/AR and Voucher Processor
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Department of Child Services (DCS):
Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!
The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation:
Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision: Every child in Indiana thrives in a safe, loving, forever home.
Purpose: Ignite hope. Cultivate joy.
Role Overview:
As an AP/AR and Voucher Processor, you are responsible for recording receipts of goods and services in PeopleSoft Financials and creating accurate, compliant Accounts Payable vouchers for payment. You ensure that purchase orders, receipts, and invoices are fully aligned, supporting timely and precise payment processing in accordance with state policies, internal controls, and established financial procedures.
This position is located at the Indiana Government Center in Indianapolis, Indiana.
Salary:
This position traditionally starts at an annual salary of $39,000 but may be commensurate with education and job experience.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
Receiving / PO Receipt Entry:
- Enter receipts for goods and services in PeopleSoft.
- Verify that items received match the purchase order (PO) in quantity, price, and description.
- Record partial, full, or multiple receipts as needed.
- Attach delivery documents, packing slips, and service confirmations.
- Communicate discrepancies to Purchasing or the vendor.
- Ensure receipts are entered promptly to support voucher matching.
Voucher Creation:
- Create PO and non PO vouchers in PeopleSoft.
- Enter invoice header information, including invoice number, date, vendor ID, and amount.
- Enter voucher lines and ChartFields.
- Attach all required supporting documentation.
- Apply correct payment terms and schedules.
Matching and Validation:
- Perform 3 way match (PO, Receipt, Invoice).
- Resolve match exceptions such as quantity variances, price mismatches, and missing receipts.
- Run budget checks and resolve errors.
- Validate vendor status and compliance requirements (e.g., W 9 on file).
Workflow and Approvals:
- Submit vouchers into workflow for approval.
- Monitor approval queues and follow up on pending items.
- Communicate with departments to resolve missing or incorrect information.
Reporting and Reconciliation:
- Run queries to monitor open receipts, pending vouchers, match exceptions, and budget check errors.
- Assist with month end accruals and reconciliation.
- Maintain audit-ready documentation for all receipts and vouchers.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Broad knowledge of theories, principles, and practices of public accounting.
- Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
- Broad knowledge of agency function and organization.
- Broad knowledge of automated accounting systems.
- Ability to solve standard accounting problems.
- Ability to evaluate and recommend modifications to existing accounting policy and procedures.
- Ability to prepare and interpret financial statements and reports.
- Ability to assist in budget preparation.
- Ability to accurately perform arithmetic calculations.
- Effective communication skills.
- Able to perform essential functions with or without reasonable accommodation.
- A degree is not required for this position.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
