Local Public Agency Program Director
Greenfield, IN, US, 46140
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
This position is a liaison between INDOT and all Local Public Agencies (LPA- City, Town and County Governments) and Metropolitan Planning Organizations (MPOs) and ensures proper and prompt entry of the project programming information into Project Management System (SPMS) regarding the general programming of the project, the funding program, letting dates, etc. Additionally in this role you will review for consistency between the project funding programs, the Transportation Improvement Plan (TIP), and the Statewide Transportation Improvement Plan (STIP) and performs follow-up to ensure proper information. In addition, this position requests Federal Authorization of all Federal Funds through FMIS in PSCS/CapWise for each phase and monitors the request to completion of the Purchase Order. Reviews and scores applications that were determined eligible for federal aid.
Salary:
This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience.
Location:
This position is located in INDOT’s Greenfield District.
A Day in the Life:
The essential functions of this role are as follows:
- Requests INDOT/LPA contracts upon receipt of correct documents from LPA
- Initial Point of Contact for the LPAs/MPOs. Answer questions and provides guidance and directions on all project funding, schedule questions. This position must make split second decisions and must be able to communicate effective with Government Officials and MPOs on numerous issues with procedures/funding/contracts etc., at a fast pace
- Coordinate and facilitate Early Coordination Meetings/Scope of Work meetings
- Work with MPO’s to verify accuracy of their TIPs and verify accuracy of programming in SPMS
- Track the submission of Quarterly Reports for each project, and that a QR is submitted until all PO’s have been closed on the project
- Review the submitted Quarterly Reports and update SPMS accordingly; letting date and funds, and estimate
- Schedules and attends the Quarterly Review meetings for each project and be prepared to discuss their project to keep them on time and on budget
- Attend meetings with the MPO to ensure TIP / STIP accuracy and for Quarterly Reviews
- Review, ensure DBE goal was completed, and post Request for Proposals (RFP)
- Give Past Performance Scores
- Review and approve the LPA Selection Review Checklist
- Track the review of the LPA Consultant Contract Review Checklist and notify LPA they should initiate execution of the LPA Consultant Contract
- Track the execution of the LPA Consultant Contract for each phase and ensure INDOT has a copy of the executed contract
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Specialized knowledge in program subject matter obtained through experience and/or education.
- Specialized knowledge of program area including pertinent rules and regulations.
- Extensive knowledge of all source materials and references including federal and state laws governing the programs.
- Ability to develop and implement new principles and policies and discern any far-reaching implications.
- Ability to communicate orally and in writing.
- The ability to apply general rules to specific problems to produce answers that make sense.
- Ability to work effectively with a wide variety of stakeholders.
- Working knowledge of accounting and budget principles.
- Ability to delegate work, set clear direction, and manage workflow.
- Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Difficulty of Work:
This is a very fast paced position that requires decision-making skills, communication skills and the ability to problem solve. This position is responsible for programming, authorizing funds and making sure that all federal and state laws are followed as it relates to project development. This position is responsible to ensure all projects meet state and federal requirements.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
