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Clerical Assistant

Date Posted:  Jan 25, 2023
Requisition ID:  419232
Location: 

Greencastle, IN, US, 46135

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

This position typically starts at $ 27,638.00 annually.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

Agency Statement


Salary Statement


Role Overview

About the Job:

As the Clerical Assistant, you will be responsible for performing a variety of office duties of a clerical nature. In this position, your duties will be in accordance with office procedures and may include a combination of answering telephones, bookkeeping, typing, office machine operation, and filing. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports. 
  • Prepare a variety of periodic statistical, informational and/or work activity reports. 
  • Compute and record information, such as records or reports. 
  • Accurately maintain and organize office files. 
  • Properly sort and deliver mail. 
  • Prepare information and take notes for meetings as needed. 
  • Direct incoming correspondence to the appropriate individual. 
  • Completes data entry and prepares reports in Excel on a variety of processes. 

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • General knowledge of office administration functions. 
  • Specialized knowledge of the procedures involved in applying policies, programs and activities of the department as well as working knowledge of other related agency programs and other departments within same agency. 
  • Specialized knowledge of available records and resource material and an ability to trace required information. 
  • Basic knowledge of computer procedures. 
  • Ability to effectively communicate. 
  • Ability to pay attention to details and prioritize work. 
  • Ability to establish cooperative work relationships. 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

 

If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected]

 

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis