Parts & Supply Coordinator
Gary, IN, US, 46403
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
In this role as the Parts and Supply Coordinator you will works with multiple departments within Traffic Management Division to determine parts and supplies needed. The primary responsibilities will be ordering, receiving, storing, and issuing equipment parts, material, and supplies at the Borman Traffic Management Center in Gary Indiana. This position is responsible for ordering and stocking parts, supplies and equipment for the entire Traffic Management Department to perform their job duties, with the key departments being Indy, Borman and Fall City Hoosier Helpers, ITS technicians (located at Indy and Borman Traffic Management Centers) and TMD Asset Support. This position assists the Asset Manager with ordering, stocking, and distributing traffic signal parts and equipment for all 6 of the districts and ITS field site parts statewide.
Location:
This position is located in INDOT’s Borman Traffic Management Center, Gary Area.
Salary:
This position traditionally starts at an annual salary of $39,000.00. Salary for this position may be commensurate with education and job experience.
A Day in the Life:
The essential functions of this role are as follows:
- Determines which INDOT procurement procedure is to be utilized when ordering stock
- Complies with requirements, completes the necessary documentation and submits the order
- Receives incoming orders, verifying completeness and accuracy
- Corrects any billing issues, errors, and disputes with vendors
- Determines destination of incoming stock
- Accurately completes the necessary procedures for M5, Paywise and PeopleSoft Financials system programs
- Follows the established procedures
- Inventories and orders supplies and/or equipment for mutiple departments
- Receives, inspects, stores and distributes items
- Completes and maintains shipping, receiving and inventory records
- Prepares or oversees preparation of requisition orders
- Assists in preparation of storeroom budget
- Monitors Purchase Orders for completion
- Monitors and updates information into ArcGIS
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
This person must have the following requirements to be considered for employment:
- High school diploma or equivalent
- Formal education in arithmetic that includes: addition, subtraction, multiplication, division, fractions, and percentages
- Six (6) months training or six (6) months experience in inventory control
- Three (3) months training or three (3) months experience in OSHA and/or other safety standards and practices applicable to storeroom or warehouse operations, or equivalent of Minimum Class Qualifications for Employment noted above
- Knowledge of employee training and development, OSHA and/or other safety standards and practices applicable to storeroom or operations
- Knowledge of agency storeroom or warehouse procedures
- Knowledge of agency purchasing and requisition warehouse procedures
- Knowledge of inventory control
- Skill in the operation of equipment and forklift
- Valid drivers license
- Ability to recognize unusual or threatening conditions (e.g., chemical storage) and take appropriate action
- Ability to sort items into categories according to established methods
- Ability to lift up to 50 lbs. of stock or equipment repeatedly
- Ability to drive a Forklift
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Gary
Nearest Secondary Market: Chicago
