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Administrative Assistant

Date Posted:  Jan 14, 2022
Requisition ID:  286894

Gary, IN, US, 46409


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Family & Social Services Administration: 

The Division of Family Resources (DFR) within the Family and Social Services Administration (FSSA) is responsible for establishing eligibility for Medicaid, Supplemental Nutrition Assistance Program and Temporary Assistance for Needy Families benefits. The division also manages the timely and accurate delivery of SNAP and TANF benefits.  DFR also provides employment and training services to some SNAP and TANF recipients. The division’s overarching focus is the support and preservation of families by emphasizing self-sufficiency and personal responsibility. 


This role serves DFR Region 1 offices in Lake, Porter, Newton, Jasper, and Benton counties. 


Salary:   The annual minimum starting salary for this position is $ 25,766.00.   

About the Job:

As the Administrative Assistant, you will be responsible for working within an office environment to support your agency with the required tasks to complete the position’s responsibilities.   This role serves as the Administrative Assistant serving a region within the Division of Family Resources (DFR) of the Family and Social Services Administration (FSSA).  This is an entry level position performing job related duties using established procedures. In this role, you will work closely with your supervisor and can gain additional skills to further your career growth.

A Day in the Life:

The essential functions of this role are as follows:

  • Serves as assistant to the Regional Manager interacting with FSSA Central Office, other Regional employees, other State agencies, and the public;
  • Coordinates and disseminates information to the public and FSSA staff upon requests;
  • Maintains confidentiality with sensitive personnel files, correspondence, telephone calls and meetings;
  • Maintains all Personnel files for assigned region within agency;
  • Assists staff and the public with the State of Indiana PeopleSoft application process;
  • Updates regional staffing report;
  • Orders and maintains office supplies and maintains fixed assets;
  • Assists in making travel arrangements and  reimbursement of expenses, coordinating with FSSA Payroll/Travel section;
  • Troubleshoots administrative problems within the region;
  • Researches and prepares various reports;
  • Performs related duties as assigned.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:

This person must have the following requirements to be considered for employment:

  • Two (2) years work experience performing administrative support, office management, or accredited college training in a related field. 
  • Knowledge of FSSA’s mission, performance plan, organization and functions;
  • Knowledge of various computer programs and databases;
  • Ability to coordinate the work and effectively monitor the status of  various  projects/duties, and ensure their timely and accurate submission;
  • Ability to interact and communicate effectively, both orally and in writing; 
  • Ability to work independently and effectively prioritize various projects and assignments;
  • Ability to establish and maintain effective working relationships;
  • Ability to maintain confidentiality;
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Gary
Nearest Secondary Market: Chicago