District Final Records Review Officer
Fort Wayne, IN, US, 46808
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
As an equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
In this role you will routinely communicates with INDOT employees from all Divisions including Contractor personnel, Consultants, City officials, County officials, Federal Highway Administration(FHWA) personnel, and Central Office personnel for Final Construction Record input or Inventory queries and concern. You will personally meet with the aforementioned stakeholders on an as-needed basis. Maintains timeline database of completed construction contracts up to their transfer to Central Offices.
This position will report to the Fort Wayne District Office and will work a normal shift 7.5 hours per day. This position will supervise the daily submissions of Final Records by field employees and work with them to complete within 150 days of the Fianl Acceptance Date. This position will work with Testing and the contractor community to complete the Final Record process.
Salary:
This position traditionally starts at an annual salary of $59,800.00. Salary for this position may be commensurate with education and job experience.
Location:
This position is located in INDOT’s Fort Wayne District, Construction Department.
A Day in the Life:
The essential functions of this role are as follows:
• Works with INDOT personnel and Contractor personnel to receive Final Construction Records documentation on a timely basis
• Provides training and direction with the goal of aiding the Professional Engineer and/or Project Supervisor, consultant, and contractor compilation of necessary construction data for Final Contract Review(FCR) submission
• Reviews and audits all paperwork and documentation for accuracy and to ensure specifications are met; Coordinates efforts between Construction and Materials & Testing for final reports required from Central Testing
• Responds to inquiries from Contractors relating to pay quantities, required documentation, and status of audits
• Prepares monthly progress reports on all completed construction projects which are being audited or scheduled to be audited
• Responds to inquiries from Central Office on audit progress, FCR questions, and District Review concerns
• Provides direction and assistance to field construction personnel in the preparation, processing and submission of official contract documents for the Final Construction Record
• Develops, updates, and generates Excel spreadsheet programs for Construction personnel usage. Initiates and coordinates document forms updates with Central Office as needed;
• Ensures all final pay quantities and engineering computations on all contract work is accurate and in compliance with established policies and procedures before final payment is made
• Generates and forwards required legal forms to the contractor or other departments; insures legal forms are signed and returned to be included in the Final Construction Record
• Requests, reviews, and corrects Final Estimates to reflect final audited pay quantities in order for Final Payment to be generated by Central Accounting and Control
• Copies and forwards documentation concerning monument and/or benchmark information contained in Final Construction Records to the District Surveyor
• Copies and forwards documentation regarding asbestos exclusion information contained in Final Construction Records to Design & Development personnel and to Central Offices
• Forwards Traffic equipment updates (based on completed construction plans) to Central Traffic and/or District Traffic personnel. Maintains District files for completed Final Construction Records, including but not limited to, a copy of the FCR as sent to Central Offices, and accident reports.
• Files supporting documentation in long term storage and cross references for easy access; tracks purge dates for Construction (and other departments, as requested).
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
The ideal candidate in this role should minimally have either
• High School graduate or equivalent
• Associates degree in business administration, public administration, computer science/information technology, or social science;
• Basic knowledge of Highway and Federal Highway Administration Standards and specifications requirements
• Limited knowledge of budgeting and calculating cost projections of programs
• Ability to perform mathematical equations such as adding, subtracting, multiplication and basic algebra and geometry
• Excellent interpersonal skills
• Basic knowledge of agency’s programs, practices, policies, procedures, objectives and goals of the communications sector
• Ability to gather, collate and classify information about data, people or things; define problems, collect data, establish facts and draw valid conclusions; write letters, papers and reports; handle sensitive and face to face inquiries and contacts with general public
• Considerable computer skills with Microsoft Office Software required
• Ability to maintain confidentiality
• Ability to communicate with the public, contractors, other INDOT sections and District Construction personnel;
• Ability to communicate both orally and in writing
• Must be detail oriented and able to multitask
• Ability to work with specialized testing material terminology.
Related certifications and coursework may be considered for education or experience.
• Must possess a valid driver’s license
• Broad knowledge of construction management methods, materials, safety, scheduling, specifications, contract documents, estimating, and cost analysis.
• Ability to manage projects, with emphasis on cost control, project delivery, and scheduling.
• Managerial and communication skills.
• Knowledge of construction regulations and best practices.
• Knowledge of scheduling, computer-aided design and drafting (CADD), field layout, submittal review, project quantities, material procurement, equipment tracking, and building design and planning.
• Ability to use and navigate construction management computer applications (i.e. Site Manager).
• Understanding of the impact of construction on projects and environments.
• Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Fort Wayne
