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Legal Clerical Assistant

Date Posted:  Nov 5, 2021
Requisition ID:  283582

New Castle, IN, US, 47362

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.



The starting salary for this position is $25,766 annually. 


About the Department of Child Services:

Mission:  The Indiana Department of Child Services leads the state’s response to allegations of child abuse and neglect and facilitates child support payments. We consider the needs and values of all we serve in our efforts to protect children while keeping families together whenever possible.

Vision: Children will live in safe, healthy and supportive families and communities.

Values: We at the Indiana Department of Child Services empower our team, in collaboration with state and local partners, to make decisions in the best interest of every child in our care by embracing:

  • Respect for all
  • Racial justice
  • Diversity and inclusion
  • A culture of safety
  • A commitment to continuous improvement

About the Job:

The Legal Assistant provides paralegal and administrative support services to general counsel or administrative law judge within a state agency.

A Day in the Life:

The essential functions of this role are as follows:

  • Performs legal research under the direction of staff counsel or administrative law judge;
  • Conducts computer assisted legal research and/or creates databases relating to cases or administrative precedents;
  • Verifies citations and legal references contained in decisions, memoranda and reports;
  • Maintains a variety of legal files, updates topical and case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein;
  • Schedules hearing dates and sites, communicating directly with involved parties;
  • Receives and responds to requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents;
  • May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion;
  • Receives and responds to inquiries regarding current hearings from attorneys, legislators or citizens by telephone and/or correspondence;
  • Travels to hearings sites, sets up site, materials and equipment and is present to explain proceedings and their impact to interested parties;
  • Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents;
  • Prepares section/division budget, including data collection and preparing written justifications;
  • Performs other administrative tasks for section/division such as time and attendance reports, procurement liaison, travel request coordination, etc.;
  • Prepares reports of section/division activity;

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We're Looking For:

  • A High School Diploma or equivalent is required. 
  • Previous experience in Child Welfare is preferred. 

What You'll Need for Success:

  • Knowledge and skill normally acquired through a two year program leading to an Associate’s Degree; related accredited college credit and/or work experience in private law firm or public law office may substitute where appropriate;
  • Extensive knowledge of legal terminology and documentation;
  • Specialized knowledge of legal procedures pertaining to the assigned area;
  • Working knowledge of legal concepts;
  • Working knowledge of the agency’s programs and current issues;
  • Working knowledge of legal resources and legal research procedures;
  • Working knowledge of, and ability to utilize, computer capabilities for research and data management;
  • Effectively communicate both orally and in writing.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: New Castle