Share this Job

Current Employee? Click here to apply.

Legal Clerical Assistant

Date Posted:  Sep 12, 2019
Requisition ID:  14311

Anderson, IN, US, 46016

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


Hire Salary: 

This position typically hires at the minimum salary of $24,128. 


About the Department of Child Services:

DCS protects children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. The Department also administers child support, child protection, adoption and foster care throughout the State of Indiana. 

Mission:  The Indiana Department of Child Services engages with families and collaborates with state, local and community partners to protect children from abuse and neglect and to provide child support services.

Vision: Indiana children will live in safe, healthy and supportive families and communities.

Values: Respect, Prevention, Safety, Stability, Permanency, Responsibility, Accountability, Continuous Improvement

About the Job:

The Legal Assistant works in a local office of the Indiana Department of Child Services (DCS) and provides legal administrative and clerical support services to local office staff attorney(s).

What You'll do:
  • Maintain a variety of legal files, updates case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein;
  • Prepare routine legal and court documents, such as pleadings, motions and discoveries;
  • Schedule hearing dates and sites, communicating directly with involved parties;
  • Obtain required report and case documents from clients;
  • Receive and respond to routine requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents;
  • Receive and respond to routine inquiries from attorneys regarding current hearings;
  • Provide clerical assistance at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents;
  • Maintain legal files and case information; 
  • Communicate with agency staff for the purposes of coordinating case, trial, and/or hearing information;
  • May travel to hearings sites to set up site, materials and/or equipment;
  • Perform other administrative tasks for section/division;
  • May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion;
  • Perform other related duties as required.
What You'll Need to Succeed:

•    High school diploma or equivalent
•    Knowledge of clerical procedures involved in the gathering and compiling of statistical data or the preparation of reports;
•    Basic knowledge of casework methods, practices and procedures;
•    Working knowledge of computer software systems and data entry procedures;
•    Knowledge of child welfare and social work terminology and documentation;
•    General knowledge of established social work principles and theories including social psychology, family relations, human behavior and motivation;
•    General knowledge of federal and state regulations and policies related to child welfare;
•    Knowledge of agency policies and procedures;
•    Working knowledge of the agency’s programs and current issues;
•    Ability to organize caseloads and work to set priorities in order to meet the case and client needs;
•    Ability to maintain confidentiality;
•    Working knowledge of community resources, both public and private;
•    Ability to draft and develop routine case related forms, reports, and correspondence;
•    Ability to communicate effectively in writing or verbally;
•    Ability to use tact and empathy in dealing with clients and local office visitors and answering telephone calls;
•    Proficient in English grammar and composition;


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Anderson