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Contract Specialist

Date Posted:  May 13, 2022
Requisition ID:  353018
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

About the Family & Social Services Administration (FSSA): 

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The six care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities. 

 

Salary:  The annual minimum starting salary for this position is $ 37,778.00.  Salary may be commensurate with relevant experience/education. 

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Job:

​​As a Program Director, you will administer a program within a state agency and serve as the specialist in a specific area. In this position, you will utilize education, consultation, cooperative programming, and coordination to accomplish goals. This role serves as a Contract Specialist for an assigned area within the Family and Social Services Administration and is responsible for directing activities concerned with contracts for purchase of materials, products or services. 

A Day in the Life:

​The essential functions of this role are as follows: 

  • Consults and assists assigned program area in development of deliverables, service level agreements, reporting requirements, methods of payment, standard language and all other contract related language;
  • Consults and educates each contract owner in the program areas on current state contracting processes and the use of the necessary required forms needed to produce an accurate on time contractual document;
  • Assures all contracts meet established quality levels and conform to requirements set out by FSSA and other outside reviewing agencies;
  • Plans, organizes and prioritizes work activities and sets goals and objectives for the team;
  • Develops, coordinates, and communicates changes in progress of contract documents;
  • Evaluates or monitors contract performance to determine need for amendments or extensions and compliance to contractual obligations;
  • Provides professional, timely and effective customer service to contract related internal and external customers.  This will include but not limited to FSSA/Claims, Finance/Accounting, Program Area, Contractors and all others included in the contracting process;
  • Prepares and reviews contract documents, bids, proposals and agreements for acceptability of items to specifications;
  • Prepares document for signature approval, which includes writing contract, developing Financial Attachment A and other standard documents;
  • Attends and participates in bi-monthly Contract Operations and Strategic Initiative meetings along with other Contract meetings/trainings, organizationally, divisionally and statewide;
  • Establishes effective communication of contract status to FSSA contracting group and program area;
  • Updates Contract Management tracking sheets;
  • Other assigned duties.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  ​

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • Seven (7) years work experience in program coordination; development; implementation; or accredited college training in a related field.
  • Extensive knowledge of FSSA and state procurement and contracting procedures, policies and regulations;
  • Extensive knowledge of source materials and references, including Federal and State laws governing various agency programs and contracts;
  • Thorough knowledge of system/software needed to develop, maintain and track FSSA Contracts.  This includes Peoplesoft Financials, DocuSign, Microsoft Office products, SharePoint and any other utilized system/Software; 
  • Broad knowledge of divisional objectives, programs, operations and procedures; and agency program areas;
  • Maintain broad knowledge of upcoming initiatives and amendments well in advance of execution;
  • Working knowledge of accounting and budget principles;
  • Ability to comprehend, analyze, interpret and correlate very technical material and make recommendations on contract specifications;
  • Ability to develop and implement new principles and policies and discern any far reaching implication regarding contract or vendors.
  • Work closely with all groups within assigned Division, FSSA, and vendors to effectively manage the contracting process within FSSA timelines;
  • Create teamwork through the use of effective team leadership and facilitation skills;
  • Ability to maintain effective working relationship with contacts both within the agency and in outside constituencies;
  • Ability to maintain a close working relationship with the Divisions in order to implement the changes mandated by the new processes, programs and/or systems;
  • Ability to effectively present information and respond to questions from groups of manager, clients, customers, and the general public; 
  • Ability to negotiate with vendors on behalf of the agency;
  • Ability to communicate orally and in writing.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

 

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave;
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program;
  • Free Parking for most positions;
  • Free LinkedIn Learning access;

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis