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Administrative Assistant

Date Posted:  Nov 5, 2021
Requisition ID:  270342
Location: 

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

About the Indiana State Board of Accounts (SBOA) 

The Indiana State Board of Accounts is dedicated to providing the citizens of the State of Indiana with complete confidence in the integrity and financial accountability of state and local government. The Indiana State Board of Accounts is committed to providing the legislature and other interested parties with accurate and reliable information, and the key factors in achieving this commitment are the competency and professionalism of our staff. The Board of Accounts, for more than 100 years, has been holding government officials accountable to their constituents for financial reporting and following the Indiana Code when making any type of decision that relates to taxpayer dollars. 

 

Salary Information:
The starting salary is $26,702 per year. 
 

About the Job:

The Administrative Assistant works as a professional staff assistant within a state agency or facility.

A Day in the Life:

The essential functions of this role are as follows: 

  • Researches and prepares various reports on agency programs and/or procedures
  • Prepares and maintains procedural manual for agency functions
  • Reviews policies, plans and procedures for administrative soundness
  • Coordinates the work of various sections of the agency or department
  • Answers inquiries from the public concerning policy and procedures in assigned area
  • Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness
  • Handling office tasks, such as generating reports, setting up for meetings, and reordering supplies
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  • Screening phone calls and routing callers to the appropriate party
  • Using computers to generate reports, transcribe minutes from meetings, and conduct research
  • Greet and assist visitors
  • Maintain polite and professional communication via phone, e-mail, and mail
  • Anticipate the needs of others in order to ensure their seamless and positive experience

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

  • Specialized knowledge of the basic principles and theories of administrative management;
  • Working knowledge of research techniques and report composition;
  • Ability to analyze procedures and policies and write procedural manuals and recommend improvements;
  • Ability to coordinate the work of section staff;
  • Effectively communicate, both orally and in writing;
  • Ability to maintain cooperative work relationships.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

What You'll Get in Return:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.  Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis