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Procurement Specialist

Date Posted:  Jan 15, 2022
Requisition ID:  286449

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.



About the Indiana Department of Administration (IDOA):  


IDOA centrally manages activities relating to state purchasing, the vehicle fleet, state travel, real estate leases, property disposition, and the Government Center Campus, among others. In addition to agency support, the department provides assistance to minority, women, and veteran business enterprises interested in state contracting opportunities. Through its activities, IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs. 



The salary for this position starts at $42,042 per year, but may be commensurate with education and/or experience.


About the Job:

The Procurement Specialist is a member of the Procurement Team that supports, and has oversight for, all Executive Branch Agencies purchasing and sourcing of commodities and professional services. We also provide support for travel, credit card purchases, PO review/approval and technical support of the PeopleSoft modules responsible for same. Finally, Procurement negotiates and manages all state-wide contracts that benefit multiple state entities. This position will be a part of the Vendor Management and Supplier Performance Team managing the state-wide contracts.  

A Day in the Life:

  • Ability to understand the contents of assigned contracts and to apply that understanding to the best commercial and operational interest of the State by performing industry-specific research, industry best practices, metrics, and service-level agreements.
  • Establish and maintain strong relationships by serving as a single point of contact for contractual matters with key stakeholders:   (1) within State Government, (2) with the agency “customers”, and (3) with external Vendors. 
  • Author, negotiate, and execute all contract events to include initial contract, contract renewals, contract amendments, contract noncompliance, contract terminations, and close-out to a reasonable and optimal outcome for the State.
  • Strengthen and improve performance and contract outcomes, achieve cost efficiencies, and strengthen contracts management through mediation of contract disputes or issues to maximize the State’s return.
  • Effectively manage executive state agencies' demands of products and purchasing trends/behaviors.  This may be achieved by reviewing and approving/denying PeopleSoft purchasing requisitions, agency management plans for contract utilization, and/or negotiating contract terms to provide financial incentives for target behavior.
  • Conduct contract spend analysis and savings validation, which includes administrative fee estimations that are based on the timeline agreed upon with the Division Director. This can be achieved through receiving and analyzing reports from various sources.
  • Lead and facilitate meetings and/or training sessions with Stakeholders to communicate contract-related information and to interpret contract obligations to ensure Stakeholders understand all aspects of the contract and ican dentify areas where the contract could be improved.
  • Represent the State in Vendor Quarterly Business Review meetings.  Ensure the vendor is reporting valuable and meaningful data and statistics to the State.  Challenge the vendor to create action plans in areas where the contract needs improvement.

What You'll Need for Success:

The essential functions of this role are as follows:

  • A bachelor’s degree or work experience in vendor/contract management and/or supplier performance is required.
  • Experience in, and/or knowledge of, the principles of contract management and negotiation is preferred.
  • Knowledge of, and/or ability to perform, client relationship development, problem identification, data-intensive analysis, resolution, contract negotiation, and conflict resolution.
  • Ability to write contracts for commodities and services that have not historically been on contract with the State or, at the very least, not at the state-wide level.  
  • Excellent interpersonal, oral, and written communication skills and the ability to prepare and deliver presentations.
  • Experience with, and/or knowledge of, PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system.
  • Ability to apply knowledge/expertise of contract management principles to various commodities and services.
  • Proficient in Microsoft Office, particularly in Excel, Word and PowerPoint.
  • Ability to adapt to changing priorities. 
  • Specific state procurement experience is preferred.


The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:

  • The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis