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Program Coordinator

Date Posted:  Jul 28, 2022
Requisition ID:  367921

Crawfordsville, IN, US, 47933


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

This position is located in the Crawfordsville District.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Job:

This position manages, assists, coordinates, and reviews consultant assignment and delivery of ROW (Right-of-Way) engineering, real estate, and utilities relocation plans, per Indiana Department of Transportation (INDOT) and federal guidelines. This position performs the oversight of projects being developed and delivered through the INDOT PDP process to ensure the project development is achieved in a timely manner.

A Day in the Life:

The essential functions of this role are as follows: 

• Manages and administers real estate and utility consultant operations (e.g., monitors activities and reviews status of work in progress, reviews and recommends plan revisions requested, maintains liaison and coordinates activities with regional and Central Office);

• Manages the consultant program for utility coordination and right of way services reporting to the Consultant Services Manager, including the consultant selection process, scopes of services for consultant assignments, and technical guidance concerning project development for utility coordination and right of way services;

• Oversees the analysis of and negotiates consultant technical fee proposals, and administration of contract agreements for utility coordination and right of way services;

• Assists in the implementation of the project utility coordination schedules and budgets;

• Conducts regular meetings with project managers to ensure successful project delivery;

• Serves as the liaison between the District and Central Office functional teams;

• Assures accurate and timely review of management information systems as they relate to the delivery of the program for utility coordination and right of way services and assures their business rules, policies and procedures are implemented, used, and maintained as standard business practice in their designated work environments;

• Analyzes and evaluates consultant proposals and scope of services;

• Stays abreast of INDOT ROW, Real Estate, Utilities and Railroad policies and procedures;

• Presents findings/recommendations through the development of custom reports, charts, and maps;

• Determines if ROW documents prepared meet the requirements in accordance with the Indiana Administrative Code, Title 865 IAC 1-12 C Rule 12;

• Utilizes management information systems as they relate to the delivery of the project, including but not limited to MIP, LRS, UTA, RRA, and PSCS; and

• Performs other related duties as assigned.

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

• Degree in Business Management, Communications, Organizational Management, Construction Technology required with one year of experience in transportation industry; or a minimum of four (4) years of related transportation experience (year for year transportation related experience will substitute for post-secondary education requirements) preferred;

• Demonstrated proficiency in Microsoft office and ability to learn other necessary software packages;

• Ability to read budgets and schedules and communicate to others;

• Ability to review and analyze contracts and negotiate desired outcomes;

• Solution oriented, understands, analyzes, an strategizes to manage risk in project delivery;

• Ability to effectively communicate and work cooperatively with INDOT employees, FHWA, Utility and Railroad companies, and consultant engineers;

• Broad knowledge of business administration;

• Extensive knowledge of real estate, utility or property management preferred;

• Working knowledge of agency policy and procedure;

• Extensive knowledge of Indiana Revised Code, local ordinances/statutes and other applicable local, state and federal requirements relative to real estate acquisition and management;

• Ability to define problems, collect data, establish facts and draw valid conclusions;

• Ability to gather, collate and classify information about data, people or things;

• Ability to handle sensitive complaints and inquiries; and,

• Excellent math (i.e. general math, algebra, etc.), computer, communication, and literacy skills

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave;
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program;
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer


Current Employee? Click here to apply.

Nearest Major Market: LaFayette